PACKING LIST

GATHERING GUIDE

Documents and information for hosting your gathering.

CAMP INFORMATION

ADMINISTRATIVE INFORMATION

CABIN CONFIGURATION

BUILDING SPECS

1536 sq/ft

15 ft x 11 ft

Cabin 1

1 double bed

2 single beds

Sleeps 3-4

Cabin 2

2 bunks (4 single beds)

1 single bed

Sleeps 5

Cabin 3

Under construction. Not available for use.

Cabin 4

3 double bunks 

Sleeps 3-6

Cabin 5

1 double bed

2 single beds 

Sleeps 3-4

Cabin 6

1 double bed

2 single beds 

Sleeps 3-4

Cabin 7

4 single beds

Sleeps 4

Cabin 8

2 single beds

2 bunks (4 single beds)

Sleeps 6

Cabin 9 (ADA)

1 double bed

3 single beds 

Sleeps 4-5

Cabins sleep between 31-38 guests (higher number reflects shared double beds).

Tent and car camping permitted for overflow.

FIRE USE & RESPONSIBILITY

Fire can be a beautiful part of camp life while also carrying real responsibility. To keep everyone safe and to protect this land, please follow the guidelines below and share them with your group.

Designated Fire Areas Only

All fires and open flames must stay within designated areas.
This includes campfires, candles, oil lamps, lighters, matches, and smoking materials.

Smoking is permitted only in the two designated smoking areas shown on the site map. Smoking anywhere else on the property is not allowed.

Communal Fire Pit Use

The communal fire pit may be used only with prior written approval from Groundswell.

If approval is granted, the group must assign one responsible adult to supervise the fire at all times.

Fires may never be left unattended, even briefly.

Firewood

Your rental includes one (1) pallet of firewood for use in approved fire areas.

Additional firewood may be purchased from Groundswell, subject to availability and current pricing.

Please do not gather or harvest wood from the land. Unauthorized harvesting is strictly prohibited.

Candles

Candles are allowed only in the dining hall and only under the direct supervision of Groundswell staff.

Candles are not permitted in cabins, outdoor spaces, or other indoor areas.

Fire Restrictions & Weather Conditions

Groundswell reserves the right to prohibit all fires, including campfires and candles, at any time if:

Local fire danger ratings are High or above OR a fire ban is issued by local authorities

These decisions are made for everyone’s safety and must be followed without exception.

KITCHEN INVENTORY

KITCHEN SAFETY & OPERATIONS

Groundswell's kitchen is a shared, well-loved space. Proper use of the equipment is essential for safety, sanitation, and keeping everything in good working order. Please review and follow these guidelines carefully, and make sure all participants using the kitchen are aware of them.

Dishwasher Use

The dishwasher basin MUST be filled completely with water before starting a cycle or engaging the pump. Running the dishwasher without a full basin can damage the pump and the system.

All silverware and small items MUST be secured inside two locked trays before running the dishwasher. Loose items can fall into the machine and prevent the plunger from operating properly.

Oven & Stove Use

The oven MUST be turned off in two steps when finished:

1. Turn the temperature dial all the way down

2. Switch the oven control button to OFF
Both steps are required every time.

The stovetop pilot lights must remain lit at all times.
If a pilot light goes out, notify Groundswell staff immediately.

Ventilation

The range ventilation hood MUST be turned on whenever the stove and/or oven is in use.
This helps manage heat, smoke, and air quality and is required for safe operation.

Failure to follow these kitchen guidelines may result in equipment damage and/or safety hazards.

If you are unsure how to operate any appliance, please pause and ask a Groundswell staff member for assistance. We’re happy to help!

LAND USE & AMENITIES

Your rental includes exclusive use of the property including:

Cabins (sleeps up to 36). Tent and car camping permitted for overflow

Dining/Reception Hall - tables, chairs, dishes, and cutlery for upwards of 100 people

Industrial Kitchen with walk-in fridge

Outdoor Kitchen with BBQ grill

Stargazing Deck

Hot Tub

Bathhouse - toilets + showers

Amphitheatre and Fire Pit

Pond access

Art Barn (ceremonial/workshop/gathering space)

BUILDING SPECS

Cabins

1536 sq/ft

15 ft x 11 ft

Dining Hall

2178 sq/ft

40 ft x 20 ft

(36x18 to sit in a circle)

Lounge

400 sq/ft

20 ft x 20 ft

(18x18 to sit in a circle)

Bath House

Two (2) gender neutral bathrooms

Side 1:

5 toilets (1 ADA)

4 showers (1 ADA)

4 sinks

Side 2:

3 toilets (1 ADA)

5 showers

4 sinks

Art Barn (ceremonial/workshop/gathering space)

1104 sq/ft

Inside - 40 ft x 20 ft (38x18 to sit in a circle)

Outdoor patio - 35 ft x 20 ft (entire space usable for a circle)

TECH

No EV charging station. Closest options are in Cloverdale, Healdsburg, or Ukiah.

No RV hook-ups.

Wi-Fi Upgrade is available for purchase.
Cell service has strong connectivity.

LEAVE NO TRACE: WASTE & COMPOST

Groundswell is committed to environmental stewardship, sacred reciprocity, and collective care. During your stay, your group is asked to actively participate in a Leave No Trace ethic and to care for this land as temporary stewards.

Gathering & Sorting Waste

All trash, compost, and recycling must be sorted correctly using the designated receptacles provided on site.

Please take care to avoid cross-contamination, especially between compost and trash.

Improper sorting or disposal may result in additional cleaning or waste removal fees.

Storage Requirements

All collected trash, compost, and recycling MUST be stored in the designated Waste Outpost (shed directly outside kitchen).

Waste should never be left outdoors, in cabins, near campsites, or near the kitchen overnight.

Keeping all waste contained helps protect wildlife, maintain sanitation, and preserve the land.

End of Gathering: Pack In, Pack Out

At the conclusion of your gathering, ALL trash, compost, recycling, and personal materials must be removed entirely from the property.

Nothing may be left behind in the Waste Outpost or elsewhere on site after departure.

CATERING OPTIONS

Groundswell works with an approved list of catering vendors for gatherings.

You are also open to contract a caterer of your choosing. In this case, your kitchen lead will be required to complete a brief kitchen orientation with one of our stewards to ensure safe practice.

Jes Versace

https://www.yespleasecatering.com/

[email protected]

Jes is a previous steward of Groundswell and is very familiar with the grounds and kitchen, so she'll be a great resource for your catering needs. You can coordinate with her directly regarding all logistics, menu types, allergies, etc. 

Evette Mercado

https://vidacantina-sf.com/

https://www.instagram.com/vidacantinasf

Evette is a former San Francisco restaurant owner and is accustomed to cooking for large groups. Her menus are typically plant-based.

Kim 

323-605-3668

Kim is a friend and active chef for retreat centers in this area and lives locally. 

EVENT (LIABILITY) INSURANCE

Event (liability) insurance is required for all gatherings.

Coverage Requirements:

Lessee must provide a liability insurance policy or rider for the rental period naming Tres Queridas, LLC as Additional Insured, with minimum coverage of $1,000,000 per occurrence and $2,000,000 aggregate. Proof of endorsement is due 14 days prior to the Licensed Period.

Failure to provide insurance by the deadline is a material breach and may result in cancellation without refund.

Referral Link:

EVENT (LIABILITY) INSURANCE

FACILITY LICENSE AGREEMENT

Review key details and policies to understand all rental responsibilities.

FACILITY LICENSE AGREEMENT

RELEASE OF LIABILITY

This short waiver offers shared clarity around care, safety, and expectations for your visit.

RELEASE OF LIABILITY